Maintenance and Inspection Records

Logging of maintenance, inspections and repairs required by law, to ensure the right steps are being taken to maintain
Essential Safety Measures compliance and ensure safety for all buildings and their occupants.

It is imperative that all Essential Safety Measures contractors and technicians provide records of all maintenance,
inspections and repairs at all buildings.

This is in accordance with the Building Commission of Victoria’s Essential Safety Measures Maintenance Manual and the Building Regulations 2006.

Records should contain information to allow Focus fire auditors to provide relevant, up to date information to the building
owners and their agents.

As a minimum, hard copies of records of maintenance are to be made available to organisations such as regulators, fire authorities,
insurance surveyors, fire auditors, etc. at all times.

Maintenance records can be in a variety of forms such as record tags (in the case of hydrant landing valves, hose reels,
portable and wheeled fire extinguishers, fire blankets et al), or log books (in the case of sprinkler, pumpset, fire hydrant,
detection, smoke and heat alarm, fire alarm monitoring, sound, intercom, gaseous, aerosol, water mist, passive fire and smoke
and HVAC and evacuation systems).

Asbestos Surveys – requirements for owners

From 1 January 2012 new requirements for asbestos increased the depth and breadth of inspection, signage, planning and documentation.

Which strata buildings must comply?
All strata buildings that contain a common property workplace built before 1 January 2004 must comply. Why this date? It may surprise you to know that while asbestos in the form of Crocidolite was phased out from 1967, asbestos in the forms including Amosite were used until late 2003 and not fully banned from use until 31 December 2003.
What are the asbestos survey requirements?
There is a requirement to survey the building area and identify all loose and friable asbestos as well as stable kinds found in building materials called Asbestos Containing Materials (ACM). ACM is found in all kinds of building materials.

What are the best steps to compliance?
Step 1. Get a survey done Review your portfolio and list which buildings were completed before 1st January 2004 (include buildings completed before 2004 and then strata titled at a later date) Obtain permission to order an asbestos survey as necessary for properties on the list. 

Step 2. Act on survey results All surveys where asbestos or ACM is found, must be kept onsite and available. If asbestos or ACM is found a new compliant asbestos register should be established onsite and made available. An Asbestos Management Plan (AMP) is also to be provided to those who might be at risk. A quality AMP will tell you all you need to know. Courtesy Strata Community Australia website:  http://www.stratacommunity.org.au

Contact Focus Fire & Safety for more information

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